Sincerely, Signature of Sender Printed Name of Sender List of enclosures (copy of invoice, envelope) Overdue Invoice Reminder Letter Email Sample Use the following overdue invoice reminder letter email and modify it for your specific needs. Thank you for your attention to this matter. Otherwise, please send the payment immediately. If you have already paid this invoice, please disregard this letter. One month after the due date, a late fee will be applied to your bill and a new invoice will be sent. Enclosed is a copy of the invoice that was sent to you with the date and amount due highlighted. The invoice can also be paid by credit card or PayPal. I have enclosed a stamped and addressed envelope for you to send the amount by check along with your account number when you receive this letter. Overdue Invoice Reminder Letter Sample Sender’s Name Sender’s Business Name Sender’s Address City, State, Zip Code DATE Name of Person who owes payment Address of Person who owes payment City, State, Zip Code Re: First reminder for overdue invoice Dear Name of Person who owes payment, This letter is to formally notify you that the payment owed by you on invoice number NUMBER is two weeks overdue. If the sender has business letterhead, it should be used. It should be written in formal business-letter style and be sent by certified mail, so the sender has legal confirmation that it was received by the proper person. Overdue Invoice Reminder Letter Sample Here is a sample overdue invoice reminder letter. This reminder can also be friendly and mention that the company appreciates the customer’s business. If a second or even third reminder needs to be sent, the chances are the bill may never be paid. It can also give the customer several options for payment such as: The letter can also state that receiving payments are vital for keeping a small business operating. The first reminder letter should be friendly and remind the customer that they have been satisfied with the company’s service in the past. Even if the person feels angry that the bill hasn’t been paid, it won’t help to express anger and threats or try to intimidate the recipient of the letter, and it could make the situation worse. Tone The tone of the letter should always be polite. If it’s sent too early, the customer may still not be in a position to pay, and if it’s sent too late, the customer may not take it seriously. It may become clear what timing has the best effect. One way to decide timing policy is to test several on customers. Some will send them one or two weeks after the due date. The business should have a policy relating to the time overdue invoice reminder letters are sent.
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